The Tabularium Website - Hosted by State Records NSW
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Version historyVersion 2.1September 2004Point release to fix a problem in Version 2.0 whereby a search using the 'Photograph search' form returned the same photograph multiple times where the photograph had been indexed with more than one indexing term (subject heading, person name or place name). Includes upgrade file for users of Tabularium Version 2.0. Version 2.0September 2003Production release of Version 2. New features include:
Version 2 beta build 33July 2003Further beta release for evaluation. New features were:
Version 2 beta build 28March 2003Beta release of Version 2 (with documentation still to be completed and/or updated) for evaluation. New features (in addition to those in Version 2 alpha release) were:
Version 2 alphaJuly 2002Alpha release of Version 2 (with most intended new features working) is available for evaluation. New features are:
Version 1.1July 2002Version 1.1 is available in Access 97 and 2000 formats, replacing the original Version 1.0a in Access v.2 format. This version replaces the separate help text files with pop-up windows, to get rid of the main annoyance in Version 1 while Version 2 is completed. Version 1.0aJanuary 1998The menus, forms and reports from the 'Brevis' version have been added to the 'full' version of Tabularium. This means that the database files for the two versions (TABULARM.MDB and BREVIS.MDB) are identical, with the exception of the Autoexec macro that opens the main menu on opening the database. The two 'versions' are retained so that the new Tabularium Brevis user does not have to edit a macro before being able to use the database. Version 1.0December 1997A range of changes have been made from the test version, based on feedback from testers. The following summarises those changes. Few changes have been made to the data structure (tables and fields), but there have been many changes to the menus, forms and reports (and their underlying queries). Aspects of physical control have been strengthened in particular. In addition, a number of small, annoying inconsistencies have been resolved. MenusThe menus look a little different but work in the same way. Because there are now 66 reports available, the Reports menu (formerly the Print menu) leads to six further menus. Extract from manualEach menu and form includes a Manual button in the footer. This displays an extract from the manual relevant to that menu or form, functioning as a primitive help system. Save buttonForms also feature a Save button, providing a convenient way to save your work without leaving the form. Date qualifiersThere are two new date qualifiers: `in year of' and `in decade starting'. OrganisationsSub-forms and text fields have been added to identify superior and subordinate organisations, registered and unregistered. PersonsA text field has been added to the 'Related agencies' sub-form for describing the nature of the person's relationship with the agency. Series'Agencies controlling' has been changed to 'Agencies responsible' to avoid confusion with transfer or retention of control in distributed management arrangements. Consignments'Transferring agency' and '. person' and 'Unregistered transferor' have been added. A notes field has been added. 'Donation', 'Purchase' and 'Estray recovery' have been added to Consignment type lookup list. Unserialised accessions'Accession' has been changed to 'Unserialised accession' to distinguish it clearly from the concept of 'Consignment'. 'Donation', 'Purchase' and 'Estray recovery' have been added to Acquisition type lookup list. Unserialised accessions can be temporary, with fields added for date due for destruction etc. Consignments and unserialised accessionsThe `Donor' field has been changed to `Unregistered transferor', to cover people who deposit or transfer records without necessarily donating them. An 'Acquisition file number' has been added. `Accession date' has been changed to `Transfer date' to remove confusion with the date the consignment or accession was registered. `Destroyed', `Awaiting transfer' and 'Converted' are available in a lookup list as valid locations. 'Agency contact', with a lookup to registered contact officers, has been added. ItemsThe full date, rather than just the year, is displayed for 'Start date' and 'End date'. An 'Item registration' form for assigning items to series in arrangement and description projects, has been added. Disposal authoritiesA disposal authority can be linked to one or more agencies and/or functions. Links can be made from the 'Disposal authority' form or from the 'Agency' or 'Function' form. A disposal authority can be revoked. ArchivistsArchivists' current positions have been added. Agency contact officerA form has been added for registering agency contact officers, their contact details and their role as contact (transfer, lending, disposal, access). LendingA lending 'module' has been added for recording lending requests and the loan and return of items. ReportsEach report now features two buttons: one for previewing and one for printing. The 'Details' reports now preview or print the report for one agency, series etc. at a time, prompting you for the registration number. A number of 'Inventory' reports now work the same way, e.g. the 'Inventory of series by creating agency' shows the series created by one agency, prompting you for its number. The 'Inventory' reports in the Finding Aids menus show approved registrations or those with no registration status only, i.e. draft and cancelled registrations do not appear in these reports. 'Shelf list' to now 'Inventory of consignments and accessions by location' because archivists use the term 'shelf list' in different ways. The quantity reports in metres and containers have been combined. New reports are:
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© David Roberts and the Government of New South Wales MMIV E-mail: tabularium.archives@gmail.com This page updated 21/07/2008 |